Genoveva Mendoza
Assistant to the Department Head
604-822-8994
PCN 2007
In office Mon, Tue, Thu
Responsibilities
- Coordinates Department Head’s schedule and assists with financial and other requirements
- Serves as administrative assistant at departmental meetings and for the Society, Culture and Politics in Education program and Undergraduate Program in Advisory & Curriculum Committee
- Processes faculty recruitment, appointment and reappointment
- Processes Emeriti, Visiting, Adjunct, Post doc and other ad hoc faculty appointments
- Processes Faculty leaves, reviews, merit, promotion and tenure
- Processes GAA, GRA and GTA appointments
- Updates the faculty & administrative directory; monthly billing of photocopying charges
Hui Jia
Graduate Program Assistant
604-822-6647
PCN 2005
In office Tue, Thu, Fri
Responsibilities
- Advises prospective students on issues such as requirements for admission
- Coordinates all aspects of graduate program admissions, including the selection process and bringing cases requiring special adjudication to an admissions committee for determination
- Follows up on student awards by processing documentation and ensuring students receive awards
- Coordinates new student orientation and graduation
- Serves as administrative assistant for the Graduate Program Advisory & Curriculum, Ph.D. Admissions/Management, and M.A. committees
- Interprets University and department policies and procedures, and provides guidance and interpretation of same to students, faculty and staff
- Serves as administrative assistant to Scholarship & Fellowships Committee
Sophia Choi
Administrative and Finance Assistant
604-822-5374
PCN 2003
In office Tue, Wed, Thu
Responsibilities
- Responds to general inquiries by phone, email, or in person
- Assists with meeting room bookings
- Assists with admissions; and Scholarship & Fellowships files
- Assists with financial processing and inquiries.
- Processes GAA, GRA, and GTA appointments
- Troubleshooting photocopy machine(s); and orders supplies
- Serves as administrative assistant to Adult Learning and Education program; Higher Education program; Educational Administration and Leadership program; and Doctor of Education program
Himadri Udahage Dona
Graduate Program & Administrative Assistant
604-822-2430
PCN 2003
In office Tue, Thu, Fri
Responsibilities
- Responds to general inquiries by phone, email, or in person
- Assists with meeting room bookings
- Assists with admissions; and Scholarship & Fellowships files
- Assists with financial processing and inquiries
- Processes GAA, GRA and GTA appointments
- Trouble shooting photocopy machine(s); and orders supplies
- Serves as administrative assistant to Adult Learning and Education program; Higher Education program; Educational Administration and Leadership program; and Doctor of Education program
Holly-Kate Collinson-Shield
Administrative Manager
hollykate.collinsonshield@ubc.ca
604-822-6538
PCN 2008
In office Mon, Tue, Thu
Responsibilities
- Manages all Human Resources and employment issues
- Manages Departmental financial budgets including faculty research accounts
- Manages and supervises administrative staff
- Assists in Course scheduling and faculty teaching load
- Manages hiring and appointment of faculty, staff, sessionals/adjunct instructors, post docs and graduate students
Carl Luk
Web & Communications Coordinator
604-822-6349
PCN 2009
In office Tue, Wed, Thu
Responsibilities
- Responsible for the management of the Department Website
- Coordinates the design (creates, writes and implements the websites’ navigation, layout and content), implementation, hosting and ongoing maintenance of the website
- Designs advertisements, posters, announcement banners, and presentations
- Manages public relations and promotions through social media channels
- Supports course scheduling and program planning
- Provides support to faculty and staff members on understanding and using web technologies
- Member of the Joint Health and Safety Committee