EDST Policies, Procedures and Guidelines

• Academic Service Roles in the Department of Educational Studies
• Assignment of Teaching Loads for Faculty in EDST
• Assignment: Faculty Members’ Service Assignments for 2024-2025
• Faculty Membership in EDST Program Areas (ALE, EDAL, HIED, SCPE) and Program Area Specific Programs (MEd, MA concentrations, Certificates and Diplomas) – Guiding Principles and Processes
• Graduate Teaching Assistants (GTA) Hiring and Faculty Mentoring of GTAs

• Formative Peer Review of Teaching for Sessional Lecturers
  • EDST Policy on Sessional F-PRT (Word)
  • EDST FPRoT Form Online Course (Word)
  • EDST FPRoT Form F2F & Blended (Word)
  • EDST FPRoT learner experience survey Canvas (Word)
• Summative Peer Review of Teaching Procedures

• Providing Course Information for Students 
• COURSE INFORMATION TEMPLATE Word Template | Fillable PDF template
• EDST 565, EDST 583, and EDST 508 Courses – Policy
• Registration of UBC-V Students in UBC-O Courses – Guide
• Seat Restrictions in Graduate Program Core Courses
• Guiding EDST’s Engagement with Off-Campus MEd Programs  Word file version
• Off-Campus MEd Program Cohort Guidelines

• Department Meeting Terms of Reference
• ALGC Terms of Reference | Word
• EdD Management and Admissions Committee
• GPACC Terms of Reference | Word
• PhD MA Committee Terms of Reference
• UPACC Terms of Reference | Word

• Compilation on Supervision-related Resources (Updated: May 5th, 2020)
• Announcing Successful Oral Defence Form (MA, EdD, PhD)
• EDST Guest Speaker Honoraria
• Funding Editorship on Education Journals Policy
• Process and Criteria for Recommending Merit and PSA
• Supporting Pre-tenured Faculty – Guiding Principles
• Research Infrastructure Funding
• Resolution Concerning the Recording of Summative Assessments of Applicants in eVision
• Support for EDST faculty initiated events for EDST students

• https://www.facultyassociation.ubc.ca/
• Collective Agreement 2022-25
• Sessional Handbook
• https://www.facultyassociation.ubc.ca/members/
• https://www.facultyassociation.ubc.ca/about-us/standing-committee/
• https://www.facultyassociation.ubc.ca/members/sessional-lecturers/
• Faculty Association sessional appointments
  It is a comprehensive outline of all things related to working at UBC
  https://www.facultyassociation.ubc.ca/worklife/hiring-appointment-sessionals/ 

• https://hr.ubc.ca/contact
• https://hr.ubc.ca/working-ubc/faculty-resources/faculty-collective-agreement-and-policies
• https://hr.ubc.ca/working-ubc/faculty-titles-ranks-and-descriptions/term-faculty-appointments/sessional-lecturers
• https://hr.ubc.ca/contact/contact-faculty-relations-and-academic-leadership-program-aldp
• Government of Canada Employment Insurance Benefits
  If you have worked as a sessional during the year, you may be eligible for EI payments during the summer
  https://www.canada.ca/en/services/benefits/ei/ei-regular-benefit/apply.html

• Cultural Activities Fund for Contract Faculty
• EDST Contract Faculty Research Fund Application Form
• EDST Contract Faculty Research Fund
• Sessional conference fund
• PD Funds
  • Claims against it / eligibility – check tab with faculty who are sessional lecturers with/ without continuing status

• Health, wellbeing, and workplace accessibility
  For any inquiries, please contact Holly-Kate at hollykate.collinsonshield@ubc.ca
  UBC HR: https://hr.ubc.ca/health-and-wellbeing/workplace-accessibility/centre-workplace-accessibility
• Maintaining benefits for sessional lecturers between appointments: the below link shows you pension, health and travel benefits for sessional appointments.
  UBC HR: https://hr.ubc.ca/benefits/benefit-plan-details/vacation-and-leaves/maintaining-benefits-sessional-lecturers-between
• Sunlife extended medical, travel, dental benefits
  UBC HR: https://hr.ubc.ca/benefits/benefit-plan-details/extended-health-and-dental-benefit-booklets
• BC government paid and unpaid sick days
  https://www2.gov.bc.ca/gov/content/employment-business/employment-standards-advice/paid-sick-leave

• Grade submission deadlines for undergraduate/ graduate students
  https://students.ubc.ca/enrolment/graduation/applying-graduate/
• The Early Alert program provides proactive support and intervention for students to address challenges they may be facing before these become overwhelming.
  
  https://facultystaff.students.ubc.ca/systems-tools/early-alert
• Faculty of Education Canvas Support
  LDDI (Learning Design & Digital Innovation) supports Canvas courses for EDST
  https://lddi.educ.ubc.ca/course-readiness-guide/
   
  Contact LLDI: lddi.educ@ubc.ca
• UBC IT Software
  https://it.ubc.ca/services/desktop-support-services/software-licensing/software-downloads

https://facultystaff.students.ubc.ca/health-wellbeing/assisting-students-distress

https://students.ok.ubc.ca/health-wellness/faculty-staff/ (Resources) 

• Departmental Guidance – Dissertations including publications
• Final Doctoral Exam Policy
• Grad Paper Approval Form (template)
• MEd Graduating Papers and MA Theses
• PhD Comprehensive Examination Procedures
• G + PS Plagiarism Detection Memo

• EDST Emergency Tuition Fund
• Graduate Student Travel and Conference Funding Policy

• Academic appeal poilcy

• GAA Terms of Reference

• Compilation on Supervision-related Resources (Updated: May 5th, 2020)
• EDST Graduate Student/Supervisor Expectations (PDF) | (Word)
• EDST Supervisory Committee Policy
• Writing dissertations in French