Faculty
Assignments/Roles
- Assignment: Faculty Members’ Service Assignments for 2025-2026
- Academic Service Roles in the Department of Educational Studies
- Assignment of Teaching Loads for Faculty in EDST
- Faculty Membership in EDST Program Areas (ALE, EDAL, HIED, SCPE) and Program Area Specific Programs (MEd, MA concentrations, Certificates and Diplomas) – Guiding Principles and Processes
- Graduate Teaching Assistants (GTA) Hiring and Faculty Mentoring of GTAs
- Policy Establishing the Role of the Delegate of the EDST Head for All Matters Pertaining to Academic Integrity and Academic Misconduct
Peer Review
Programs/Courses
- Providing Course Information for Students
- COURSE INFORMATION TEMPLATE Word Template | Fillable PDF template
- EDST 565, EDST 583, and EDST 508 Courses – Policy
- Registration of UBC-V Students in UBC-O Courses – Guide
- Seat Restrictions in Graduate Program Core Courses
- Off-Campus MEd Program Cohort Guidelines
- Off-Campus MEd Program Cohort Proposal
Terms of Reference
Other
- Compilation on Supervision-related Resources (Updated: May 5th, 2020)
- Announcing Successful Oral Defence Form (MA, EdD, PhD)
- EDST Guest Speaker Honoraria
- Funding Editorship on Education Journals Policy
- Process and Criteria for Recommending Merit and PSA
- Supporting Pre-tenured Faculty – Guiding Principles
- Research Infrastructure Funding
- Resolution Concerning the Recording of Summative Assessments of Applicants in eVision
- Support for EDST faculty initiated events for EDST students
- Policy Establishing the Role of the Delegate of the EDST Head for All Matters Pertaining to Academic Integrity and Academic Misconduct – See Assignments/Roles section
UBC Guidelines For Generative AI Tools
Contract Faculty
Faculty Association
- https://www.facultyassociation.ubc.ca/
- Collective Agreement 2022-25
- Sessional Handbook
- https://www.facultyassociation.ubc.ca/members/
- https://www.facultyassociation.ubc.ca/about-us/standing-committee/
- https://www.facultyassociation.ubc.ca/members/sessional-lecturers/
- Faculty Association sessional appointments
It is a comprehensive outline of all things related to working at UBC
https://www.facultyassociation.ubc.ca/worklife/hiring-appointment-sessionals/
General HR contact and benefits
- https://hr.ubc.ca/contact
- https://hr.ubc.ca/working-ubc/faculty-resources/faculty-collective-agreement-and-policies
- https://hr.ubc.ca/working-ubc/faculty-titles-ranks-and-descriptions/term-faculty-appointments/sessional-lecturers
- https://hr.ubc.ca/contact/contact-faculty-relations-and-academic-leadership-program-aldp
- Government of Canada Employment Insurance Benefits
If you have worked as a sessional during the year, you may be eligible for EI payments during the summer
https://www.canada.ca/en/services/benefits/ei/ei-regular-benefit/apply.html - Conflict of Interest resources https://universitycounsel.ubc.ca/subject-areas/coi/training-education-resources/
Funding
- Cultural Activities Fund for Contract Faculty
- EDST Contract Faculty Research Fund
- EDST Contract Faculty Research Fund Application Form
- EDST Contract Faculty Research Fund
- All research involving human participants – and all other activities which, even in part, involve such research – must be reviewed and approved by a UBC or UBC-affiliated Research Ethics Board (REB).
WHO MUST OBTAIN RESEARCH ETHICS APPROVAL?
Any project conducted by an individual connected with the University, which involves human participants must conform to UBC Policy LR9, which applies to all research involving human participants in any of the following situations:
Where such research is conducted by members or associated members of the University acting in their University capacity (members or associated members of the University include faculty, emeritus faculty, staff, sessional instructors, clinical professors, administrators, students, visiting or adjunct scholars, fellow, paid or unpaid associates and any other person associated with research at the University). - https://researchethics.ubc.ca/about-human-research-ethics/should-i-apply
- https://researchethics.ubc.ca/behavioural-research-ethics/screening-tool-new-knowledge-creation-projects
- https://researchethics.ubc.ca/behavioural-research-ethics/navigating-ethics-review
- Sessional conference fund
- PD Funds
- Claims against it / eligibility – check tab with faculty who are sessional lecturers with/ without continuing status
Other Benefits, Accessibility, and Health
- Health, wellbeing, and workplace accessibility
For any inquiries, please contact Holly-Kate at hollykate.collinsonshield@ubc.ca
UBC HR: https://hr.ubc.ca/health-and-wellbeing/workplace-accessibility/centre-workplace-accessibility - Maintaining benefits for sessional lecturers between appointments: the below link shows you pension, health and travel benefits for sessional appointments.
UBC HR: https://hr.ubc.ca/benefits/benefit-plan-details/vacation-and-leaves/maintaining-benefits-sessional-lecturers-between - Sunlife extended medical, travel, dental benefits
UBC HR: https://hr.ubc.ca/benefits/benefit-plan-details/extended-health-and-dental-benefit-booklets - BC government paid and unpaid sick days
https://www2.gov.bc.ca/gov/content/employment-business/employment-standards-advice/paid-sick-leave
Teaching resources
- Grade submission deadlines for undergraduate/ graduate students
https://students.ubc.ca/enrolment/graduation/applying-graduate/ - The Early Alert program provides proactive support and intervention for students to address challenges they may be facing before these become overwhelming.
https://facultystaff.students.ubc.ca/systems-tools/early-alert - Faculty of Education Canvas Support
LDDI (Learning Design & Digital Innovation) supports Canvas courses for EDST
https://lddi.educ.ubc.ca/course-readiness-guide/
Contact LLDI: lddi.educ@ubc.ca - UBC IT Software
https://it.ubc.ca/services/desktop-support-services/software-licensing/software-downloads
Conflict of Interest
UBC Guidelines For Generative AI Tools
Assisting student in distress
Freedom of Information and Protection of Privacy Act (FIPPA)- Protecting students’ personal information
The aim of the present circular is to refresh knowledge of everyone of the Freedom of Information and Protection of Privacy Act (FIPPA) and the importance of protecting student personal information at UBC.
Please refer to the Section 12 of the Privacy Fact Sheet reads:
“12. Students’ names, mailing addresses, email addresses, and phone and fax numbers are not considered to be “contact information” under FIPPA. This is because students attend UBC in a personal, rather than a business, capacity. All information about students, including their names, is personal information and is protected under FIPPA.”
The principles captured by Section 12 mean:
1. Any and all student related information that is deemed to allow the identification of an individual cannot be communicated to third parties, including to instructors, faculty or/and administrators without the explicit prior consent on the part of the student. Any survey that collects student information should ensure student consent to share the information is granted in advance, under the appropriate FIPPA safeguards. Any release, distribution and/or sharing of student registration information to any activity is deemed protected personal information that falls under FIPPA safeguards.
2. Any consented sharing of information related to students must, by definition and practice, take place exclusively over UBC servers, meaning: via UBC-issued emails. Personal information cannot be shared – even if consented – over servers that store information outside of Canada, for instance like Gmail, Hotmail, Outlook or any similar services.
3. Instructors and students are strongly encouraged to use UBC-issued email addresses to communicate. Each individual at UBC is issued a UBC-based email that should be used for the conduct of institutional work.
4. This circular is not a substitute for legal advice. Please read the Privacy Fact Sheet and FIPPA safeguards first. If you have specific questions about FIPPA, and how best to proceed, contact the Office of the University Counsel in the first order of things.
5. This circular will be included for discussion in one of the Fall 2025 department meeting packages. After its discussion it will be uploaded to the EDST website for reference.
Thank you for your attention and care on this matter.