EDST Policies, Procedures and Guidelines

• Assignment: Faculty Members’ Service Assignments for 2025-2026
• Academic Service Roles in the Department of Educational Studies
• Assignment of Teaching Loads for Faculty in EDST
• Faculty Membership in EDST Program Areas (ALE, EDAL, HIED, SCPE) and Program Area Specific Programs (MEd, MA concentrations, Certificates and Diplomas) – Guiding Principles and Processes
• Graduate Teaching Assistants (GTA) Hiring and Faculty Mentoring of GTAs

• Formative Peer Review of Teaching for Sessional Lecturers
  • EDST Policy on Sessional F-PRT (Word)
  • EDST FPRoT Form Online Course (Word)
  • EDST FPRoT Form F2F & Blended (Word)
  • EDST FPRoT learner experience survey Canvas (Word)
• Summative Peer Review of Teaching Procedures

• Providing Course Information for Students 
• COURSE INFORMATION TEMPLATE Word Template | Fillable PDF template
• EDST 565, EDST 583, and EDST 508 Courses – Policy
• Registration of UBC-V Students in UBC-O Courses – Guide
• Seat Restrictions in Graduate Program Core Courses
• Off-Campus MEd Program Cohort Guidelines

• Department Meeting Terms of Reference
• ALGC Terms of Reference | Word
• EdD Management and Admissions Committee
• GPACC Terms of Reference | Word
• PhD MA Committee Terms of Reference
• UPACC Terms of Reference | Word

• Compilation on Supervision-related Resources (Updated: May 5th, 2020)
• Announcing Successful Oral Defence Form (MA, EdD, PhD)
• EDST Guest Speaker Honoraria
• Funding Editorship on Education Journals Policy
• Process and Criteria for Recommending Merit and PSA
• Supporting Pre-tenured Faculty – Guiding Principles
• Research Infrastructure Funding
• Resolution Concerning the Recording of Summative Assessments of Applicants in eVision
• Support for EDST faculty initiated events for EDST students

• https://www.facultyassociation.ubc.ca/
• Collective Agreement 2022-25
• Sessional Handbook
• https://www.facultyassociation.ubc.ca/members/
• https://www.facultyassociation.ubc.ca/about-us/standing-committee/
• https://www.facultyassociation.ubc.ca/members/sessional-lecturers/
• Faculty Association sessional appointments
  It is a comprehensive outline of all things related to working at UBC
  https://www.facultyassociation.ubc.ca/worklife/hiring-appointment-sessionals/ 

• https://hr.ubc.ca/contact
• https://hr.ubc.ca/working-ubc/faculty-resources/faculty-collective-agreement-and-policies
• https://hr.ubc.ca/working-ubc/faculty-titles-ranks-and-descriptions/term-faculty-appointments/sessional-lecturers
• https://hr.ubc.ca/contact/contact-faculty-relations-and-academic-leadership-program-aldp
• Government of Canada Employment Insurance Benefits
  If you have worked as a sessional during the year, you may be eligible for EI payments during the summer
  https://www.canada.ca/en/services/benefits/ei/ei-regular-benefit/apply.html

• Cultural Activities Fund for Contract Faculty
• EDST Contract Faculty Research Fund
  • EDST Contract Faculty Research Fund Application Form
  • EDST Contract Faculty Research Fund
  • All research involving human participants – and all other activities which, even in part, involve such research – must be reviewed and approved by a UBC or UBC-affiliated Research Ethics Board (REB).
    
    WHO MUST OBTAIN RESEARCH ETHICS APPROVAL?
    Any project conducted by an individual connected with the University, which involves human participants must conform to UBC Policy LR9, which applies to all research involving human participants in any of the following situations:
    Where such research is conducted by members or associated members of the University acting in their University capacity (members or associated members of the University include faculty, emeritus faculty, staff, sessional instructors, clinical professors, administrators, students, visiting or adjunct scholars, fellow, paid or unpaid associates and any other person associated with research at the University).
    
  • https://researchethics.ubc.ca/about-human-research-ethics/should-i-apply
  • https://researchethics.ubc.ca/behavioural-research-ethics/screening-tool-new-knowledge-creation-projects
  • https://researchethics.ubc.ca/behavioural-research-ethics/navigating-ethics-review
     
• Sessional conference fund
• PD Funds
  • Claims against it / eligibility – check tab with faculty who are sessional lecturers with/ without continuing status

• Health, wellbeing, and workplace accessibility
  For any inquiries, please contact Holly-Kate at hollykate.collinsonshield@ubc.ca
  UBC HR: https://hr.ubc.ca/health-and-wellbeing/workplace-accessibility/centre-workplace-accessibility
• Maintaining benefits for sessional lecturers between appointments: the below link shows you pension, health and travel benefits for sessional appointments.
  UBC HR: https://hr.ubc.ca/benefits/benefit-plan-details/vacation-and-leaves/maintaining-benefits-sessional-lecturers-between
• Sunlife extended medical, travel, dental benefits
  UBC HR: https://hr.ubc.ca/benefits/benefit-plan-details/extended-health-and-dental-benefit-booklets
• BC government paid and unpaid sick days
  https://www2.gov.bc.ca/gov/content/employment-business/employment-standards-advice/paid-sick-leave

• Grade submission deadlines for undergraduate/ graduate students
  https://students.ubc.ca/enrolment/graduation/applying-graduate/
• The Early Alert program provides proactive support and intervention for students to address challenges they may be facing before these become overwhelming.
  
  https://facultystaff.students.ubc.ca/systems-tools/early-alert
• Faculty of Education Canvas Support
  LDDI (Learning Design & Digital Innovation) supports Canvas courses for EDST
  https://lddi.educ.ubc.ca/course-readiness-guide/
   
  Contact LLDI: lddi.educ@ubc.ca
• UBC IT Software
  https://it.ubc.ca/services/desktop-support-services/software-licensing/software-downloads

• UBC guideline

https://facultystaff.students.ubc.ca/health-wellbeing/assisting-students-distress

https://students.ok.ubc.ca/health-wellness/faculty-staff/ (Resources) 

• Departmental Guidance – Dissertations including publications
• Final Doctoral Exam Policy
• Grad Paper Approval Form (template)
• MEd Graduating Papers and MA Theses
• PhD Comprehensive Examination Procedures
• G + PS Plagiarism Detection Memo

• EDST Emergency Tuition Fund
• Graduate Student Travel and Conference Funding Policy

• Academic appeal poilcy

• GAA Terms of Reference

• Compilation on Supervision-related Resources (Updated: May 5th, 2020)
• EDST Graduate Student/Supervisor Expectations (PDF) | (Word)
• EDST Supervisory Committee Policy
• Writing dissertations in French